You're Switching from Vagaro.
Here's Why Estheticians Choose Helix.

Vagaro
$50/mo
$600/year — every year, forever
Helix
$279
Once. Own it forever.
or 3 payments of $99
Break even in 5.6 months. Then it's free forever.
"Switched from Vagaro after the last price increase. Helix does everything I needed for $279. Wish I'd done it sooner."
— Verified esthetician, former Vagaro customer

What Vagaro Is Costing You

The Damage

Vagaro monthly $50/mo
Annual drain $600/yr
Year 2 (11.4% SaaS inflation) $668
Year 3 $745
3-year total $2,013

That's $2,013 gone. And you don't own anything. Stop paying, lose access.

Your Vagaro subscription has cost you $0.00 since you opened this page.

Why Estheticians Leave Vagaro

✗Per-calendar pricing adds up for teams
✗Essential features locked behind add-ons
✗Higher processing fees than competitors (2.75%)
✗QuickBooks integration doesn't match deposits to transactions
✗Add-ons can triple the base cost
Estheticians are leaving Vagaro every week.

You're not the only one who's had enough.

Why This Matters for Estheticians

Your 10am wants a chemical peel but you can't remember if she had a reaction to glycolic last time. Your notes are scattered between Vagaro, a paper notebook, and text messages. Your 11:30 bought a serum last visit that she wants to reorder — you need to check inventory. Your 2pm is a new client and you need intake forms signed before touching her face. Vagaro charges $25/month plus a booking fee, and you're still using a separate notebook for skin notes.

Estheticians face unique challenges: Tracking client skin history and treatment protocols across visits. Product costs per facial cutting into service margins. Vagaro showing clients other estheticians in the marketplace. Managing retail product sales alongside service bookings. On top of all that, Vagaro charges $50/month ($600/year) — money that comes directly from your revenue. The median esthetician earns $38,000/year. Software at $600/year is a meaningful percentage of that income, every year, forever. And you do not own anything.

Your Facial steamer and magnifying lamp is yours. You bought it once. Helix works the same way — $279 once for invoicing, scheduling, CRM, time tracking, and full accounting. All connected. All offline-capable. You own it like you own your tools.

Your Full Stack Cost

Vagaro is just one piece. What else are you losing money on?

Want this breakdown emailed to you?

Your exact Vagaro cost, full stack total, and what switching saves. 10 seconds.

"I was paying Vagaro $50/month and didn't question it until I did the math. $2,013 over 3 years for tools I don't even own. Helix was $279. Once. Done."
— Esthetician business owner

What You Get Instead

Feature Vagaro Helix
Invoicing ✓ ✓
Scheduling ✗ ✓
CRM ✗ ✓
Time Tracking ✗ ✓
Full Accounting ✗ ✓ (SIMPL)
Task Management ✗ ✓
Price $50/mo forever $279 once
or 3 × $99
3-Year Cost $2,013 $279
Stop paying? Lose everything Keep everything forever

Switching Takes 1-2 Days

Most estheticians are fully switched before the weekend.

1

Export your data

Go to Reports → export client list, appointment history, and sales data to CSV.

2

Set up Helix

15-minute setup. Import your client list and set up your service categories.

3

Parallel run

Run both for 2 weeks. Update your booking link to Helix. Notify existing clients.

4

Cancel Vagaro

Cancel subscription. Redirect old booking URLs to your new Helix page.

✓ Run both in parallel. Cancel Vagaro when you're confident. Zero risk.

FAQ

Is Helix really a Vagaro replacement for estheticians?

For solo operators and small teams (1-5), yes. Helix includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Vagaro may be better if you have a large team (10+) or need enterprise-specific features.

$279 seems like a lot.

It's $7.75/month over 3 years. Vagaro is $50/month — that's $2,013 over 3 years. Which is more? And if you'd rather split it, Helix is also available as 3 payments of $99.

Can I pay in installments?

Yes. Helix is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

What if I don't like it?

30-day money-back guarantee. Full refund. If Helix doesn't save you $500 in year one, you get every penny back.

Can I import my Vagaro data?

Export your data from Vagaro as CSV, import into Helix in about 5 minutes.

"Vagaro raised prices again and I was done. Found Helix — $279 once. I own it. No more 'we're updating our pricing' emails. Best business decision this year."
— Esthetician, switched from Vagaro

Stop Losing $600/Year to Vagaro

$2,013 over 3 years. Or $279 once (or 3 × $99). Own your tools.

Get Helix — $279 Once
or 3 payments of $99
✓ 30-day money-back guarantee — save $500 or full refund

Still want Vagaro?

We think Helix is the better deal at $279 once vs $50/mo. But if you've decided on Vagaro, here's the link. No hard feelings.

Vagaro — $50/mo →

This is an affiliate link. If you sign up, we earn a commission.

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© 2026 Smith + Canon. Helix is a one-time purchase. You own it forever.