Acuity Scheduling vs Nexa The Real Comparison for Pet Taxi Services
Acuity Scheduling
$34/mo ($408/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 8.2 months at Acuity Scheduling's current price.
Does Acuity Scheduling Fit Pet Taxi Services? Our Read
What pet taxi services need from their software, from sources outside Acuity Scheduling and outside Nexa:
A pet taxi has to track whether the owner rides along, because that decides whether it is regulated. APHIS says pets that ride with their owner in a hired taxi are not regulated under the Animal Welfare Act. A hired driver who takes custody of an animal without the owner present is a regulated transporter and must register with APHIS (registration rules are in 9 CFR 2.25–2.27). Booking records need to show whether each job was unaccompanied. (aphis.usda.gov)
Registered carriers face a renewal deadline. 9 CFR 2.25 requires carriers and intermediate handlers to register by filing a properly executed form with APHIS. Per the page I read, they must file a new form every three years. A business needs a reminder for that date and a place to keep its registration details. (law.cornell.edu)
Pet taxis commonly bill a per-mile charge plus a timed charge, so the software must support both. One operator in a practitioners' forum thread says they charge about £1 per mile plus £4 per 15 minutes, with a 30-minute minimum. They set the time rate from a target of £16 for every hour worked, including non-chargeable hours. This is a UK example, and the thread is anecdotal. (ukbusinessforums.co.uk)
The same thread shows a pet taxi must keep its licence, insurance and regulator registration current. The poster says their van is "licenced and insured" and adds "don't forget you need to register with Defra." This is UK-specific. It points to a need to track vehicle licence, insurance and registration documents with their expiry dates. (ukbusinessforums.co.uk)
Because a pet taxi is vehicle-based, it needs to log business mileage for tax. The IRS 2026 business standard mileage rate is 72.5 cents per mile. Using the standard rate is optional, and the other choice is to deduct actual vehicle costs. For an owned vehicle, the standard rate must be chosen in the first year it is available for business use. The IRS release does not cover mileage recordkeeping. A later article reports a mid-year change to 76 cents, and I could not confirm that against an IRS page, so check the current rate before relying on this figure. (irs.gov)
Acuity Scheduling covers the booking side of a pet taxi well. It has online booking, custom intake forms (which can ask whether the owner rides along, the question that decides whether a job is regulated), deposits, packages, coupons and cancelation policies. It also takes payments through Stripe, Square, PayPal or Venmo, and connects to Google Calendar and QuickBooks. Text reminders are included on its Standard plan. The feature list we have does not mention per-mile plus timed pricing, expiry reminders for a carrier registration, vehicle licence or insurance documents, or a business mileage log. Those would need a custom intake form, a separate calendar or another tool.
Nexa covers more of the business side. It has a public booking page with intake forms, and reschedule and cancel links. It has invoices and payment plans, a client pay portal through your own Stripe account, and jobs with costing and profit per job. It also has expenses, time tracking, photos on each job, and today's stops sent to Google Maps in time order. It has no text messages, no Google Calendar sync (calendar export is an .ics file), no QuickBooks sync, no waitlist and no recurring booking series. It has no GPS, route optimization or dispatch board. Its automated emails and reminders send only while Nexa is open on one of your devices, and it is software you run yourself with no vendor-run onboarding or support desk.
Over three years Acuity Scheduling on the $34/month plan costs $1,224 ($408 a year). Nexa costs $279 once, or $458.64 with Cloud Sync at $4.99/month for the same period. Nexa is cheaper, but the saving only matters if you can do without text reminders and calendar sync. If you already use Acuity's text reminders, Google Calendar or QuickBooks, stay, and keep the regulatory details (owner present or not, registration dates) in an intake form or a separate tracker. If you work from one device, bill by invoice and want job costing and bookkeeping in one place, Nexa is worth a trial.
Our read for pet taxi services: Stay with Acuity Scheduling if you rely on text reminders, Google Calendar or QuickBooks, which Nexa lacks, and consider Nexa only if you want job costing and bookkeeping on one device and can do without those.
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Bottom Line
Acuity Scheduling costs pet taxi services $408/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 8.2 months it has cost less than Acuity Scheduling, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Can it pay for itself?
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the Acuity Scheduling bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for pet taxi services: Stay with Acuity Scheduling if the needs in our read above apply to you. If they don't, Nexa covers the core invoicing, scheduling and books for $279 once against $1,224 for Acuity Scheduling over three years.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need scheduler, connect crm and invoicing in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose Acuity Scheduling if:
You have a large team (10+) needing enterprise features
You're deeply invested in Acuity Scheduling's specific workflow
You need a feature Nexa doesn't have yet
Sound Familiar?
The day is built around other people's appointments, so the route is locked to a 9:15 vet drop, an 11:00 groomer, and a 2:00 pickup, with no slack, because a pet taxi lives or dies by being on time for a slot the client booked weeks ago. The morning starts with a vehicle check: crates strapped in, seat-belt harnesses ready, mats clean, water bowls filled, the cooling fan tested because a hot car is a tragedy waiting to happen. First run is a nervous shepherd to the vet, leashed carefully at the door, with a documented handoff so there's a record of who took the dog and when. Between legs there are dead-head miles back across town that don't pay but burn gas, the quiet drain on margin. Mid-day a groomer pickup runs late, and the whole afternoon route has to flex, with texts to the next client about a shifted window. An emergency call comes in, a regular's cat needs an urgent vet run, and the planned schedule bends to fit it. The vehicle gets a wipe-down and odor pass between pets. Evenings are spent logging mileage and fuel, confirming tomorrow's bookings, checking vaccination records on file, and pricing a new cross-town quote against the gas it'll cost.
Trips are tightly timed to vet and groomer appointments, so one delay or a no-show owner cascades the whole day's route
Liability for a pet in transit is serious, so crash-tested restraints, vaccination checks, and documented handoffs aren't optional
Mileage, fuel, and dead-head return legs eat margin, and pricing a cross-town vet run fairly against gas is a constant calculation
Demand is unpredictable and last-minute, with emergency vet runs and one-off airport pickups breaking any planned schedule
Scheduling, client records and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. Acuity Scheduling solves some of it. So does Nexa. The difference is what you are left holding in three years.
What Acuity Scheduling Actually Costs Pet Taxi Services
Today's list price is $34/month — $408 a year, from Acuity Scheduling's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$408
Year 2$408
Year 3$408
Three years of Acuity Scheduling$1,224
Nexa: $279 once (or 3 × $99). Over the same three years, that is $945 less.
If Acuity Scheduling raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
Acuity Scheduling
Nexa
Invoicing
✗
✓
Scheduling
✓
✓
CRM
✗
✓
Time Tracking
✗
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Works offline
—
✓
Price
$34/mo
$279 once or 3 × $99
3-Year Total
$1,224
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for Acuity Scheduling come from its own published feature list. — means the feature isn't in that list, which is not the same as Acuity Scheduling lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
Acuity Scheduling's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What Acuity Scheduling Does Better
Straight from Acuity Scheduling's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Intake forms
Package and subscription billing
Gift certificates
HIPAA compliance (Powerhouse)
Squarespace integration
A smaller bill up front: plans start at $20/month, against $279 paid once for Nexa.
Acuity Scheduling is the better call if you need intake forms specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
What Acuity Scheduling Is Built For
Acuity says it is for "anyone in the business of time," from solo practitioners to multi-location teams. It lists beauty, business services (consulting, coaching), wellness, fitness, visual and performing arts, and education. (acuityscheduling.com)
The Starter plan costs $16/month billed annually ($20 monthly) and includes 1 calendar, client self-scheduling, email reminders, custom client forms and automatic time zone conversion. (acuityscheduling.com)
Payments run through Stripe, Square, PayPal or Venmo on all plans. The Standard plan ($27/month annual, up to 6 calendars) adds text reminders, an appointment waitlist, memberships and packages, and gift certificates. (acuityscheduling.com)
The Premium plan ($49/month annual, up to 36 calendars) adds an AI Booking Assistant, a Business Associate Agreement for HIPAA compliance, removal of the Acuity logo, multiple time zones for staff or locations, and custom API and CSS access. Unlimited calendars require the Enterprise team. (acuityscheduling.com)
All plans have a 7-day free trial with no credit card required. There is no free plan beyond the trial. (acuityscheduling.com)
The site lists 15 integrations, including Google Calendar, Apple Calendar, Stripe, Square, PayPal, QuickBooks, Zoom, Google Meet, Zapier, Mailchimp and Squarespace. (acuityscheduling.com)
Named features include online booking, class scheduling, packages, subscriptions, gift certificates, coupons, deposits, custom intake forms, cancelation policies, a mobile app and a website builder. The site is offered in 6 languages. (acuityscheduling.com)
What people outside Acuity Scheduling and outside Nexa say:
Software Finder shows a 4.5 rating from 25 reviews, with category scores of 9/10 for ease of use, value for money, customer support and functionality. The most-cited strengths are ease of use, integrations, automated email and text reminders that reviewers credit with reducing no-shows, and customizable emails and calendar views. (softwarefinder.com)
Software Finder reviewers also raise drawbacks. Some small businesses find it expensive, and one reported unresolved booking issues and slow support replies. Booking form appearance is limited, and add-ons are checkboxes only, so customers can't choose quantities. Stripe refunds need a separate login to Stripe. One business said it lacked features as its staff and resources grew, and a healthcare reviewer said it isn't suited to HIPAA-regulated practices. (softwarefinder.com)
Secret's page has no user reviews. Its editorial text calls the product user-friendly, customizable and affordable. It also lists as cons that pricing may be expensive for tight budgets, advanced features are limited, and some third-party integrations may be lacking. (joinsecret.com)
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Where business tools fit — for a pet taxi service
Software doesn't do your clients — it automates the business around it. And that part is the same for every pet taxi service: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to your clients. Tap a step to see what gets automated.
1
Find the work
Get booked
↓
A new client finds you and books a time — no phone tag, no double-booking.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Deliver the service
↓
The session itself — with the client history, notes, packages, and add-ons right there instead of in three different places.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on your clients. (Nexa is built to be the one — but the honest options for each step are above and below.)
Calculate Your Full Stack
Acuity Scheduling plus whatever else you're paying for:
Email yourself this comparison?
Switching from Acuity Scheduling
1
Export your data — Go to Settings → Export. Download your client list and appointment history.
2
Set up Nexa Scheduler — 15-minute setup. Import clients and recreate your appointment types.
3
Update your links — Replace your Acuity booking link everywhere — website, email, social.
4
Cancel Acuity — Cancel Squarespace subscription. Download a final backup of your data.
✓ 30-day money-back guarantee. Zero risk.
What This Means for Pet Taxi Services
The median Pet Taxi Service earns $32,000/year. At $408/year, Acuity Scheduling is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for pet taxi services. You own it like you own your Crash-tested travel crates and secured seat-belt harnesses.
Is Nexa actually right for a pet taxi service?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 15,000 pet taxi services in the US who do, and you wear every hat.
You're tired of paying every month for a monthly subscription stack and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your Crash-tested travel crates and secured seat-belt harnesses.
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small pet taxi services business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Scheduling, client records and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot and carry their own booking link, with no per-appointment cut. The sections below price both routes honestly.
What pet taxi services actually deal with
Trips are tightly timed to vet and groomer appointments, so one delay or a no-show owner cascades the whole day's route
Liability for a pet in transit is serious, so crash-tested restraints, vaccination checks, and documented handoffs aren't optional
Mileage, fuel, and dead-head return legs eat margin, and pricing a cross-town vet run fairly against gas is a constant calculation
Demand is unpredictable and last-minute, with emergency vet runs and one-off airport pickups breaking any planned schedule
A day in the life of a pet taxi service
The day is built around other people's appointments, so the route is locked to a 9:15 vet drop, an 11:00 groomer, and a 2:00 pickup, with no slack, because a pet taxi lives or dies by being on time for a slot the client booked weeks ago. The morning starts with a vehicle check: crates strapped in, seat-belt harnesses ready, mats clean, water bowls filled, the cooling fan tested because a hot car is a tragedy waiting to happen. First run is a nervous shepherd to the vet, leashed carefully at the door, with a documented handoff so there's a record of who took the dog and when. Between legs there are dead-head miles back across town that don't pay but burn gas, the quiet drain on margin. Mid-day a groomer pickup runs late, and the whole afternoon route has to flex, with texts to the next client about a shifted window. An emergency call comes in, a regular's cat needs an urgent vet run, and the planned schedule bends to fit it. The vehicle gets a wipe-down and odor pass between pets. Evenings are spent logging mileage and fuel, confirming tomorrow's bookings, checking vaccination records on file, and pricing a new cross-town quote against the gas it'll cost.
The tools a working pet taxi service actually owns
Crash-tested travel crates and secured seat-belt harnesses
Vehicle with rubber-mat liners and a divider for multi-pet runs
Slip leads, spare collars, and a leak-proof clean-up kit
Pet first-aid kit, water bowls, and a cooling fan for hot days
GPS and route app for vet, groomer, and airport runs
Disinfectant and odor neutralizer for between-trip turnover
Local pet taxi services on Nexa
Real pet taxi services near you who run their business on Nexa — book directly, no platform fee.
Are you a pet taxi service? Post your business and get found in your area — $2.99 one-time.
Or browse every pet taxi service on Nexa →
The kit a working pet taxi service owns
The tools of the trade — each a one-time buy that earns its keep for years.
Crash-tested travel crates and secured seat-belt harnesses
Vehicle with rubber-mat liners and a divider for multi-pet runs
Slip leads, spare collars, and a leak-proof clean-up kit
Pet first-aid kit, water bowls, and a cooling fan for hot days
GPS and route app for vet, groomer, and airport runs
Disinfectant and odor neutralizer for between-trip turnover
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make Acuity Scheduling's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are Acuity Scheduling's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from pet taxi services we can verify. For user testimony, read the independent reviews — Acuity Scheduling on G2 and on Capterra — where the reviewers are not selling you anything.
Check the price yourself:Acuity Scheduling's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build a pet taxi service's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for a pet taxi service — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingAcuity Scheduling $408/yr, Square, Vagaro $600/yr, Wave $228/yr — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $32,000 median we cite for the typical pet taxi service is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
The field's own bodiesWe anchor what pet taxi services actually need to the people who set the standards — NDGAA. We don't speak for them; we point you to them so you can weigh this guide against the profession's own.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a Acuity Scheduling replacement?
For solo pet taxi services and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Acuity Scheduling may be better if you have a large team (10+) or need enterprise-specific features.
What does Acuity Scheduling do that Nexa doesn't?
Acuity Scheduling has features like Intake forms and Package and subscription billing that some businesses rely on. For most solo pet taxi services, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $34/month, Nexa pays for itself in 8.2 months. After that: $408 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.