Acuity Scheduling vs Helix
The Real Comparison for Test Prep Tutors

Acuity Scheduling
$33/mo ($396/yr)
VS
Helix
$279 once — own forever
or 3 payments of $99
Break even: 8.5 months. Save $1,050 over 3 years.
"I compared Acuity Scheduling and Helix side by side. The math wasn't even close. $1,329 over 3 years vs $279 once. Switched and never looked back."
— Test prep tutor, Helix customer

The verdict for test prep tutors: Acuity Scheduling is solid software, but at $33/month it costs $1,329 over 3 years. Helix does most of what Acuity Scheduling does for $279 once. For solo test prep tutors and small teams, Helix is the better deal.

Choose Helix if:

  • You're done paying monthly forever
  • You're a solo operator or small team (1-5)
  • You need scheduler, Connect CRM, Invoicing in one purchase in one tool
  • You're tired of price increases
  • You want to own your tools like you own your equipment

Choose Acuity Scheduling if:

  • You have a large team (10+) needing enterprise features
  • You're deeply invested in Acuity Scheduling's specific workflow
  • You need a feature Helix doesn't have yet

What Acuity Scheduling Actually Costs Test Prep Tutors

The 3-Year Damage

Year 1$396
Year 2 (+11.4% inflation)$441
Year 3$491
Total lost to Acuity Scheduling$1,329

Helix: $279. Once. You keep $1,050. And you own it — no more "we're updating our pricing" emails.

Your Acuity Scheduling subscription has cost you $0.00 since you opened this page.

Feature-by-Feature

FeatureAcuity SchedulingHelix
Invoicing✓✓
Scheduling✗✓
CRM✗✓
Time Tracking✗✓
Full Accounting✗✓ (SIMPL)
Task Management✗✓
Price$33/mo$279 once
or 3 × $99
3-Year Total$1,329$279
You own it?No — stop paying, lose accessYes — forever
"The feature comparison convinced me. Helix does 90% of what Acuity Scheduling does — for 10% of the 3-year cost. And I actually own it."
— Test prep tutor

Calculate Your Full Stack

Acuity Scheduling plus whatever else you're paying for:

Email yourself this comparison?

Switching from Acuity Scheduling

1
Export your data — Go to Settings → Export. Download your client list and appointment history.
2
Set up Helix Scheduler — 15-minute setup. Import clients and recreate your appointment types.
3
Update your links — Replace your Acuity booking link everywhere — website, email, social.
4
Cancel Acuity — Cancel Squarespace subscription. Download a final backup of your data.
✓ 30-day money-back guarantee. Zero risk.
Test Prep Tutors are switching from Acuity Scheduling every week.

The math doesn't lie.

What This Means for Test Prep Tutors

You tutor 15 students for SAT/ACT. Each has a 10-session package ($150/session). Today: 4 sessions back-to-back (2 in-person, 2 virtual). A parent calls — their kid's score went up 80 points and they want 5 more sessions. Another parent wants a refund because their kid's score didn't improve (they only attended 6 of 10 sessions). Your score tracking is a spreadsheet and billing is handled through PayPal invoices.

Test Prep Tutors deal with unique challenges that generic software was not built for: Seasonal demand around SAT/ACT/GRE test dates. Package pricing with session tracking per student. Score improvement tracking to justify premium rates. Parents as billing contacts while students are the clients. Acuity Scheduling charges $33/month on top of these daily realities. The median test prep tutor earns $50,000/year — $396/year in software subscriptions is a significant percentage of that income, paid every year, forever.

Helix is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for test prep tutors. You own it like you own your Practice test materials and licenses.

FAQ

Is Helix really a Acuity Scheduling replacement?

For solo test prep tutors and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Acuity Scheduling may be better if you have a large team (10+) or need enterprise-specific features.

What does Acuity Scheduling do that Helix doesn't?

Acuity Scheduling has features like Intake forms and Package and subscription billing that some businesses rely on. For most solo test prep tutors, these aren't dealbreakers.

How fast does Helix pay for itself?

At $33/month, Helix pays for itself in 8.5 months. After that: $396 saved every year.

Can I pay in installments?

Yes. Helix is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

"$1,329 over 3 years to Acuity Scheduling. Or $279 once for Helix. I own my tools now. No more renting software."
— Test prep tutor, Helix owner

$1,329 Over 3 Years. Or $279 Once (or 3 × $99).

Own your tools. Stop renting your software.

Get Helix — $279 Once
or 3 payments of $99
✓ 30-day money-back — save $500 or full refund

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