What vinyl record dealers need from their software, from sources outside QuickBooks and outside Nexa:
QuickBooks covers the bookkeeping side of this trade well. Bank feed reconciliation, comprehensive reporting, and the fact that accountants know it all help a dealer who has to match marketplace and payment-app payouts against Form 1099-K. The federal filing trigger for those platforms is back to a higher gross-payment and transaction-count threshold. State rules and payment-card transactions are not covered on the IRS page, so a dealer's own sales records matter either way. It also has 800+ app integrations, phone support on a paid plan, and a 30-day free trial. It does not describe anything for the trade's distinctive needs. Those are a per-purchase record of used records bought from the public (date, description, photos, seller ID, signed ownership statement, and holding and retention periods, which Florida's secondhand dealer law requires and other states may too), a condition grade on every item, and sold-price lookups to set prices. Inventory tracking only comes with a higher plan than the $38 one, and nothing in its feature list covers grades or seller ID.
Nexa covers the books: expenses, bank reconciliation, profit and loss, balance sheet, cash flow, sales tax tracking and receipt scanning, plus invoices and a client pay portal that takes cards through your own Stripe account. It works offline and has a simple stock count per product. It has no point-of-sale or card reader, no full inventory management, no sync or import with QuickBooks, and no app marketplace or integration library. It has no secondhand-purchase record or condition-grade field either, and PayPal is only a label for recording a payment by hand. It is software you own and run yourself, with no hosted support desk or vendor onboarding. If you use any automated emails, they send only while Nexa is open on one of your devices. The three-year cost is $1,368 for QuickBooks at $38 a month ($456 a year). Nexa is $279 once, or 3 payments of $99, and $458.64 over three years if you add Cloud Sync at $4.99 a month. A dealer who already has QuickBooks and an accountant should stay and not take on a migration with no import path. A dealer with no accountant and a single device could use Nexa for the books at far lower cost. Either way, the buy-record and grading work needs a tool built for secondhand dealers, such as a record-store inventory and acquisitions system.
Our read for vinyl record dealers: Neither tool covers the per-purchase secondhand records and item-level condition grading this trade depends on, so use a secondhand-dealer inventory and acquisitions system for that and keep whichever of the two you already have for the books.
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
QuickBooks costs vinyl record dealers $456/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 7.3 months it has cost less than QuickBooks, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the QuickBooks bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for vinyl record dealers: Neither QuickBooks nor Nexa is the main system for this work; start with software built for it. Nexa only makes sense beside it, at $279 once against $1,368 for QuickBooks over three years.
The books, job tracking and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. QuickBooks solves some of it. So does Nexa. The difference is what you are left holding in three years.
Today's list price is $38/month — $456 a year, from QuickBooks's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Nexa: $279 once (or 3 × $99). Over the same three years, that is $1,089 less.
If QuickBooks raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Today's sticker price only tells you what a subscription costs today. These are dated changes, each linked to the announcement or report it comes from. Tap one for the numbers.
For renewals on or after February 1, 2026, Pro Plus and Mac Plus went from $999 to $1,149 a year for one user, and each extra seat from $200 to $230.
Source: SWK Technologies, Insightful Accountant (Dec 2, 2025)
From July 1, 2025: Simple Start $35 to $38, Essentials $65 to $75, Plus $99 to $115, Advanced $235 to $275 a month.
Source: Woodard Report (May 27, 2025)
After September 30, 2024, new US customers can no longer buy these Desktop editions. Existing subscribers can keep renewing.
Source: Intuit
Only changes we can link to a vendor announcement or a named publication are listed. Plans, add-ons and discounts vary, so check the vendor's current pricing page before you decide.
| Feature | QuickBooks | Nexa |
|---|---|---|
| Invoicing | ✓ | ✓ |
| Scheduling | ✗ | ✓ |
| CRM | ✗ | ✓ |
| Time Tracking | — | ✓ |
| Full Accounting | ✓ | ✓ (SIMPL) |
| Task Management | ✗ | ✓ |
| Works offline | — | ✓ |
| Price | $38/mo | $279 once or 3 × $99 |
| 3-Year Total | $1,368 | $279 |
| You own it? | No — stop paying, lose access | Yes — forever |
✓ and ✗ for QuickBooks come from its own published feature list. — means the feature isn't in that list, which is not the same as QuickBooks lacking it: check with them. Three years is at today's price.
Straight from QuickBooks's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
QuickBooks is the better call if you need industry standard - accountants know it specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
QuickBooks Online is aimed at freelancers and new businesses, small and mid-size businesses, product-based businesses, and nonprofits. Larger or more complex operations are pointed to Desktop Enterprise (up to 40 users) or Intuit Enterprise Suite (multi-entity). (quickbooks.intuit.com)
What people outside QuickBooks and outside Nexa say:
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Software doesn't do the actual work — it automates the business around it. And that part is the same for every vinyl record dealer: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the actual work. Tap a step to see what gets automated.
A lead, a call, a referral — and a quote or estimate that turns it into a booked job.
The part you actually get paid for — with the time, materials, add-ons, and tasks tracked as you go, not guessed at later.
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the actual work. (Nexa is built to be the one — but the honest options for each step are above and below.)
This is the connection that makes the rest worth it. A vinyl record dealer's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
You didn't write this invoice — the job did.
QuickBooks plus whatever else you're paying for:
Email yourself this comparison?
The median vinyl record dealer earns $30,000/year. At $456/year, QuickBooks is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for vinyl record dealers. You own it like you own your Record cleaning machine.
An honest fit check — because the wrong tool is worse than no tool.
The honest fit: if you're a solo or small vinyl record dealers business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Your people are already online — swapping real numbers, tool picks, and war stories. Here's where to find them.
Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →Active community — tool picks, pricing, and day-to-day questions.
Open on Reddit →The books, job tracking and invoicing are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
This morning I'm working through a collection I bought last week, 200 records for $600 out of a basement. I pull each one, check the sleeve and label, and tilt the vinyl under a bright lamp looking for scuffs, hairlines and warps. The ones that look good go on the turntable for a spot check of the quiet passages, because a record can look Very Good Plus and play Good. I read the matrix numbers etched in the dead wax to tell a first pressing from a reissue, and that's where the money is: maybe 10 are worth real money, 50 are mid-range, and the rest go in the dollar bins. The good ones get a run on the vacuum cleaning machine, new poly inner sleeves and outer sleeves. Then I photograph labels, covers and runouts, grade the media and sleeve separately, and write listings on Discogs and eBay, matched to the exact release so a collector knows which pressing they're buying. A first pressing I listed last week sold overnight, so I pack it in a proper record mailer with corrugated stiffeners, take the disc out of the jacket so it can't split the seam in transit, and drop it at the post office. Once the marketplace fee and the payment fee come out and I've paid for the mailer and postage, I wonder whether the hour of grading was worth it. In the evening I tally what I've sold from the lot against the $600 I paid and answer two buyers asking for more photos.
Real vinyl record dealers near you who run their business on Nexa — book directly, no platform fee. Are you a vinyl record dealer? Post your business and get found in your area — $2.99 one-time. Or browse every vinyl record dealer on Nexa →
The tools of the trade — each a one-time buy that earns its keep for years.
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
We build a vinyl record dealer's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for a vinyl record dealer — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
For solo vinyl record dealers and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. QuickBooks may be better if you have a large team (10+) or need enterprise-specific features.
QuickBooks has features like Industry standard - accountants know it and 800+ app integrations that some businesses rely on. For most solo vinyl record dealers, these aren't dealbreakers.
At $38/month, Nexa pays for itself in 7.3 months. After that: $456 saved every year.
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.
Own your tools. Stop renting your software.
Get Nexa — $279 Once