Toggl Track vs Nexa The Real Comparison for UX Designers
Toggl Track
$12/mo ($144/yr)
VS
Nexa
$279 once — own forever
or 3 payments of $99
Break even: 23.3 months at Toggl Track's current price.
Does Toggl Track Fit UX Designers? Our Read
What ux designers need from their software, from sources outside Toggl Track and outside Nexa:
Client records need to track both contract status and client-relationship status. BLS lists self-employed workers as the largest group of graphic design employers, at 20% of jobs. It says self-employed designers may spend time looking for new projects and competing with other designers for contracts. They also may have to meet clients in the evenings or on weekends. This points to a need for a pipeline of leads and prospects alongside project records, plus scheduling that allows for off-hours client meetings. (bls.gov)
Contracts and invoices should record copyright assignment in a signed document. Under 17 U.S.C. § 204(a), a transfer of copyright ownership is not valid unless it is in writing and signed by the owner of the rights, or the owner's authorized agent. A designer who wants to transfer rights to a client therefore needs a signed record of that transfer, kept with the project file and linked to the final invoice. (law.cornell.edu)
Self-employed designers need to track income for quarterly estimated tax payments and self-employment tax. The IRS says self-employed people generally must file an annual return and pay estimated taxes quarterly. It also says they generally pay self-employment tax (Social Security and Medicare) in addition to income tax. Net self-employment earnings of $400 or more trigger a filing requirement. Form 1040-ES includes a worksheet for working out whether quarterly payments are required. (irs.gov)
Designers who hire freelance contractors (illustrators, developers, copywriters) need to track what they pay each one for Form 1099-NEC. The IRS instructions set the reporting amount at $2,000 or more of nonemployee compensation for tax years beginning after 2025. The instructions say it may be adjusted for inflation beginning in calendar year 2027. Payee statements are due, and the form is filed with the IRS, by January 31. (irs.gov)
Toggl Track is strong at the time-tracking part of a design practice. It has a one-click timer, automated background tracking, apps on web, desktop, mobile and browser, and reports by project or client. It also has billable rates, invoicing, profitability reports, estimated vs. actual time, and integrations with Jira, Asana, Notion and Slack. Those features suit a designer who bills by the hour and works inside other teams' tools. It does not cover the rest of what this trade needs. The product page lists no lead pipeline, no way to keep a signed record of a copyright transfer with the project and final invoice, no income tracking aimed at quarterly estimated taxes, and no 1099 summary for freelancers you pay.
Nexa covers more of the business side. It has a CRM with a pipeline board, lead scoring, notes and a public lead form. It has estimates and proposals that convert to invoices, and clients can sign estimates in a pay portal and pay by card through your own Stripe account. It also has expenses, profit and loss, 1099 summaries, and a public booking page for client meetings. Time tracking is included. A signed estimate is not the same as a purpose-written copyright assignment, so check that your signed paperwork actually states the transfer. Nexa has no tax calculator, so you would still work out quarterly payments yourself, though its P&L and expense records give you the inputs. It has no integrations or sync with accounting software. It runs on one device unless you add optional Cloud Sync. Its automated emails and reminders send only while Nexa is open on one of your devices. You own and run it yourself, with no hosted support desk.
Over three years Toggl Track at $12 a month is $432. Nexa is $279 once, or $458.64 with Cloud Sync at $4.99 a month. Without sync it is $279 and stays on one device. A solo designer who wants leads, signed estimates, invoices and 1099 records in one place should switch. A designer who depends on Toggl's automatic tracking, its integrations with project tools, or syncing across several devices without paying extra should stay.
Our read for ux designers: Switch if your pain is leads, signed estimates, invoices and 1099 records; stay with Toggl Track if you rely on its automatic tracking and tool integrations.
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Bottom Line
Toggl Track costs ux designers $144/year at today's list price. Nexa is $279 once for invoicing, scheduling, CRM, time tracking and accounting in one suite — so after 23.3 months it has cost less than Toggl Track, and you own it after that. What it is not: hosted-for-you software with a support desk and a roadmap you can lobby. That is the trade, and the rest of this page is the detail behind it.
Can it pay for itself?
Nexa is $279 once, about $23 a month over its first year. Its Drain Guard reads your expenses (from a linked bank, an imported statement, or ones you type in), finds the charges that repeat, and adds them up by the month. Keep or Cut then walks you through them one at a time. Cancel $23 a month of charges you'd forgotten about and Nexa has paid for itself inside the first year, before you count the Toggl Track bill you'd stop paying.
It depends on what you find and what you cancel, so we don't promise a number. In our demo data, Drain Guard finds 5 subscriptions adding up to $110.13 a month. That is sample data, not a customer's.
The verdict for ux designers: Toggl Track is solid software, but at $12/month it costs $432 over 3 years. Nexa does most of what Toggl Track does for $279 once. For solo ux designers and small teams, Nexa is the better deal.
Choose Nexa if:
You're done paying monthly forever
You're a solo operator or small team (1-5)
You need invoicing, connect crm and time tracker in one tool
You're tired of price increases
You want to own your tools like you own your equipment
Choose Toggl Track if:
You have a large team (10+) needing enterprise features
You're deeply invested in Toggl Track's specific workflow
You need a feature Nexa doesn't have yet
Sound Familiar?
The morning often opens with a moderated user interview over Zoom, recording running, discussion guide on the second monitor, probing why a participant abandoned a flow rather than what they clicked. Mid-morning is synthesis: pulling quotes into Dovetail or a Miro board, clustering observations into an affinity diagram until patterns emerge that the client's assumptions missed. By midday the designer is in Figma, translating those patterns into low-fidelity wireframes, then wiring screens into a clickable prototype that simulates the real navigation. Afternoons fill with reviews, a stakeholder call where the product manager weighs business constraints against the research, a design critique where a peer pokes at edge cases, or a tense moment defending a finding a founder doesn't want to hear. Then come revisions, often a second or third round, each one a quiet negotiation about whether it's covered by the contract. Late in the day is handoff work: annotating components in Dev Mode, marking frames ready for dev, exporting assets, and logging the reasoning behind decisions so engineers don't reinvent them. Threaded through all of it: tracking which deliverables a milestone payment is tied to, and which client still hasn't signed off on the last one.
Scope quietly expands as research surfaces real user needs the original brief never accounted for, so the 'simple checkout redesign' becomes a flow rework no one budgeted for
Fixed-bid projects carry the estimation risk: price the deliverable too low and unbounded revision rounds eat the margin, but hourly billing punishes the speed that experience earned
Selling research findings to stakeholders who already 'know what users want', a founder or marketing lead dismisses interview evidence that contradicts their gut
Lumpy cash flow swinging between feast-and-famine project work and the steadier-but-capped income of a monthly retainer, with milestone payments arriving long after the work is done
Invoicing, client records, time tracking and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
None of that is a software problem you can buy your way out of in one click — it is why the tool you pick matters more than what it costs. Toggl Track solves some of it. So does Nexa. The difference is what you are left holding in three years.
What Toggl Track Actually Costs UX Designers
Today's list price is $12/month — $144 a year, from Toggl Track's own pricing page. Every figure below is that price, multiplied. Nothing is projected.
Three years at today's price
Year 1$144
Year 2$144
Year 3$144
Three years of Toggl Track$432
Nexa: $279 once (or 3 × $99). Over the same three years, that is $153 less.
If Toggl Track raises its price, the three-year cost goes up; if it cuts it, the cost comes down. We don't guess which. Add-ons, extra seats and card-processing fees are not included, on either side.
Feature-by-Feature
Feature
Toggl Track
Nexa
Invoicing
✗
✓
Scheduling
✗
✓
CRM
✗
✓
Time Tracking
✓
✓
Full Accounting
✗
✓ (SIMPL)
Task Management
✗
✓
Works offline
—
✓
Price
$12/mo
$279 once or 3 × $99
3-Year Total
$432
$279
You own it?
No — stop paying, lose access
Yes — forever
✓ and ✗ for Toggl Track come from its own published feature list. — means the feature isn't in that list, which is not the same as Toggl Track lacking it: check with them. Three years is at today's price.
What "$279 Once" Does And Doesn't Buy
It buys the software, not a service contract. You install Nexa and it runs on your machine. There is no seat count, and nothing stops working if you stop paying, because there is nothing to stop paying.
Toggl Track's monthly fee is not only rent. It pays for their hosting, their support desk, and their engineers shipping changes every week. If those matter to how you work, that is a real thing you would be giving up.
Cross-device sync is the one optional extra — $4.99/month if you want your data mirrored between machines. Skip it and Nexa still works; you just sync manually.
The honest risk of buying once: you are betting on us still being here to improve it. The honest risk of renting: the price is theirs to raise, and the graveyard section below is a record of tools that did exactly that.
What Toggl Track Does Better
Straight from Toggl Track's own feature set. If one of these is the reason you pay them, that reason does not disappear because Nexa is cheaper.
Simple time tracking
Desktop and mobile apps
Pomodoro timer
Project-based tracking
Good free tier
A free plan to start on (with limits), so you can use Toggl Track before paying anything.
Toggl Track is the better call if you need simple time tracking specifically, or if your team is large enough that per-seat pricing still beats buying software outright.
What Toggl Track Is Built For
Toggl Track's product page lists agencies and professional services teams, software and IT teams, law firms, and accounting and finance teams. It also names three sizes of customer: freelancers and solo users, growing teams, and large organizations. (toggl.com)
The product page lists cross-platform tracking on web, desktop (Windows, Mac), mobile (iOS, Android) and browser extensions. It also lists automated background tracking and a one-click timer. (toggl.com)
The product page lists timesheet and detailed time reports grouped by project, client or team. It also lists financial reports on project, client and team profitability, and estimated vs. actual time tracking. (toggl.com)
The product page lists billable rates, including 6-minute increments for law firms, and invoicing. (toggl.com)
The product page lists Boards, Gantt charts and a calendar planner. It also lists utilization and workload reports, and automatic planning around PTO and public holidays. (toggl.com)
The product page lists integrations with Jira, Asana, Notion and Slack, among others. It also lists an API and an MCP server, which can connect to Claude, Cursor and Codex. (toggl.com)
The pricing page shows a Free plan, with a stated limit of up to 3 users in its FAQ. Starter is $9 per user per month on annual billing, and Premium is $16 per user per month on annual billing. Enterprise is priced through sales. Paid plans and add-ons come with a 30-day trial. (toggl.com)
The product page says it does no screenshots, keystroke logging or webcam monitoring. It also states SOC Type 2 and ISO 27001 compliance and 99.99% uptime. It offers a free 30-day trial of all features with no credit card required. (toggl.com)
What people outside Toggl Track and outside Nexa say:
The Business Dive gives Toggl Track 4.4/5. It calls the interface "beautiful and straightforward" and says offline time tracking is supported. It also says the free version "includes all the basic features they need" for individuals and freelancers, and that invoicing is "quite valuable for agencies and consultancies." (thebusinessdive.com)
The Business Dive criticises the lack of GPS tracking, which it says rules Toggl Track out for construction, real estate and other location-dependent work. It also says "some advanced reporting and analytics tools are locked behind the more expensive plans." (thebusinessdive.com)
Read on each linked page in October 2026. Check them again before you decide; vendors change plans often.
Where business tools fit — for an ux designer
Software doesn't do the creative work — it automates the business around it. And that part is the same for every ux designer: find the work, manage it, bill for it, get paid. Each step has a tool — and the right single tool runs the whole loop, so the handoffs are automatic and you get back to the creative work. Tap a step to see what gets automated.
1
Find the work
Land the project
↓
An inquiry becomes a proposal becomes a signed project — with the scope and the deposit locked in.
CRM / contacts
Estimates & proposals
Booking / scheduling
then ↓
2
Manage the work
Do the work
↓
The work itself — tracked against the project: hours, milestones, revisions, and expenses, so nothing bills late or goes uncounted.
Job / project tracking
Time tracking
Expenses, materials & add-ons
then ↓
3
Bill for it
Send the bill
↓
The work becomes the invoice — the hours, the add-ons, the materials, the deposit credited — totaled and sent, instead of re-typed at 9pm.
Invoicing
Deposits & credits
then ↓
4
Get paid
Collect payment
↓
Paid by card or link, the deposit credited, and what's overdue chased — without you doing it by hand.
Card / online payments
Automatic reminders
You can stitch four separate subscriptions across these four steps, or run one tool that does the whole flow so a booking becomes a job becomes an invoice becomes a payment without re-typing. Either way the goal is the same: less time on the business of the business, more on the creative work. (Nexa is built to be the one — but the honest options for each step are above and below.)
Watch a job become an invoice
This is the connection that makes the rest worth it. A ux designer's job already holds the services, the hours, the add-ons, and the materials — so the invoice builds itself from the work instead of you re-typing it at 9pm. Toggle an add-on or nudge the hours and watch it recompute.
The job Checkout flow research and redesign
ServiceModerated user interviews (per session)5 × $150$750
TimeLabor — tracked on the job
30 hrs× $110/hr$3,300
→
The invoice builds itself
Subtotal$4,300
Deposit credited−$1,500
Invoice total$2,800
You didn't write this invoice — the job did.
Calculate Your Full Stack
Toggl Track plus whatever else you're paying for:
Email yourself this comparison?
Switching from Toggl Track
1
Export your data — Go to Reports → Detailed → Export as CSV. Download your full time entry history.
2
Set up Nexa — 10-minute setup. Import your client list by CSV, then set up your projects.
3
Start tracking in Nexa — Use Nexa time tracker for new entries. Import historical data if needed.
4
Cancel Toggl — Cancel subscription. Download a final export for your records.
✓ 30-day money-back guarantee. Zero risk.
What This Means for UX Designers
The median UX designer earns $65,000/year. At $144/year, Toggl Track is a recurring slice of that — paid again every year, whether the year was good or not. Owning the same jobs outright is $279 once, and the slice stops.
Nexa is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for ux designers. You own it like you own your Figma (with Dev Mode and FigJam for wireframes, prototypes, and handoff specs).
Is Nexa actually right for an ux designer?
An honest fit check — because the wrong tool is worse than no tool.
Right for you if
You run solo or a small team — like the 25,000 ux designers in the US who do, and you wear every hat.
You're tired of paying every month for toggl and a pile of apps that don't talk to each other.
You want invoicing, scheduling, and client tracking in one place — not scattered across five apps.
You'd rather own your software once, the way you own your Figma (with Dev Mode and FigJam for wireframes, prototypes, and handoff specs).
Look elsewhere if
You have a large team that needs enterprise seats, granular roles, and dedicated admin staff — Nexa is built for solo and small operators (1–5), and a bigger platform will serve you better.
You need full payroll for a large team or deep, SKU-level inventory — that's not what Nexa is for.
You're genuinely happy paying monthly and don't mind stitching tools together. No tool fixes a workflow you already like.
The honest fit: if you're a solo or small ux designers business that owns its tools and is sick of renting software, Nexa replaces your whole stack for $279 once. If you're scaling into a large team with dedicated admin staff, a bigger platform may fit better — and we'd rather tell you that now than sell you the wrong thing.
Invoicing, client records, time tracking and job tracking are the pieces of that day. Some tools rent you each piece separately. A few — Nexa among them — bundle the lot into something you buy once. The sections below price both routes honestly.
What ux designers actually deal with
Scope quietly expands as research surfaces real user needs the original brief never accounted for, so the 'simple checkout redesign' becomes a flow rework no one budgeted for
Fixed-bid projects carry the estimation risk: price the deliverable too low and unbounded revision rounds eat the margin, but hourly billing punishes the speed that experience earned
Selling research findings to stakeholders who already 'know what users want', a founder or marketing lead dismisses interview evidence that contradicts their gut
Lumpy cash flow swinging between feast-and-famine project work and the steadier-but-capped income of a monthly retainer, with milestone payments arriving long after the work is done
A day in the life of a ux designer
The morning often opens with a moderated user interview over Zoom, recording running, discussion guide on the second monitor, probing why a participant abandoned a flow rather than what they clicked. Mid-morning is synthesis: pulling quotes into Dovetail or a Miro board, clustering observations into an affinity diagram until patterns emerge that the client's assumptions missed. By midday the designer is in Figma, translating those patterns into low-fidelity wireframes, then wiring screens into a clickable prototype that simulates the real navigation. Afternoons fill with reviews, a stakeholder call where the product manager weighs business constraints against the research, a design critique where a peer pokes at edge cases, or a tense moment defending a finding a founder doesn't want to hear. Then come revisions, often a second or third round, each one a quiet negotiation about whether it's covered by the contract. Late in the day is handoff work: annotating components in Dev Mode, marking frames ready for dev, exporting assets, and logging the reasoning behind decisions so engineers don't reinvent them. Threaded through all of it: tracking which deliverables a milestone payment is tied to, and which client still hasn't signed off on the last one.
The tools a working ux designer actually owns
Figma (with Dev Mode and FigJam for wireframes, prototypes, and handoff specs)
Maze or UserTesting for unmoderated usability tests and recruited testers
Miro for journey maps, affinity diagrams, and remote workshop boards
Notion or Dovetail for research repositories and tagging interview transcripts
Zoom plus a transcription tool for moderated user interviews
Loom for async walkthroughs of prototypes when stakeholders can't make a live review
Why ux designers leave the big platforms
toggl: $18/month for time tracking. Still need separate invoicing and CRM.
freshbooks: $33/month for invoicing and basic time tracking. But the time tracking is manual and clunky.
Where ux designers actually talk shop
r/userexperience (Reddit)
r/UXDesign (Reddit)
r/freelanceDesigners (Reddit)
UX Mastery Forum (Forum)
Designer News (Forum)
The Futur (YouTube)
Femke Design (YouTube)
Jesse Showalter (YouTube)
Local ux designers on Nexa
Real ux designers near you who run their business on Nexa — book directly, no platform fee.
Are you an ux designer? Post your business and get found in your area — $2.99 one-time.
Or browse every ux designer on Nexa →
The kit a working ux designer owns
The tools of the trade — each a one-time buy that earns its keep for years.
Figma (with Dev Mode and FigJam for wireframes, prototypes, and handoff specs)
Maze or UserTesting for unmoderated usability tests and recruited testers
Miro for journey maps, affinity diagrams, and remote workshop boards
Notion or Dovetail for research repositories and tagging interview transcripts
Zoom plus a transcription tool for moderated user interviews
Loom for async walkthroughs of prototypes when stakeholders can't make a live review
You paid for these once because good tools last. That's the bar your software should clear too — priced like a tool you own, $279 once, not a subscription that costs more than your kit every year.
What Nexa does for an ux designer — and what it doesn't
The honest version. Nexa was built to beat the rented stack on the jobs that matter most to an ux designer — here's where it wins, where the integration wins it anyway, and the things it genuinely doesn't do, with who to use instead. (No tool is best at everything; a guide that pretends otherwise is just an ad.)
Compare the essential business tools for ux designers
The usual subscriptions vs. Nexa, side by side. Drag the time slider — every year you keep renting, the gap widens. Nexa is $279, one time.
The reason it wins the set: One record carries the engagement from the moderated interview through synthesis, scope creep, and revision rounds into the invoice, so when the research changes the job the billing changes with it on the same trail. in one record — $279 once vs 3 subscriptions · ~$888/yr.
What Nexa takes off your plate
Invoicingvs FreshBooks →When research turns the simple checkout redesign into a flow rework no one budgeted for, the added scope flows from the job record straight onto the invoice, so you bill the real work instead of re-keying a change order into FreshBooks.
CRM & clientsvs HubSpot →The interview evidence a founder dismisses because they already know what users want lives on that client's record alongside the brief and every revision, so you walk into the next meeting with the trail in one place rather than scattered across Dovetail and email.
Job & project trackingvs Jobber →The unbounded revision rounds that eat a fixed-bid margin are tracked against the job itself, so when scope quietly expands past the brief you can see it on the record instead of discovering it in a Toggl timesheet after the fact.
When you run big email campaigns & automations→ ConvertKit →
When you design graphics & marketing assets→ Canva →
Prefer to own a piece outright instead of renting? Free and open-source tools (GnuCash, Invoice Ninja and the like) each handle one job if you'll self-host them — a real option, listed because it's true.
Competitor pricing verified 2026-06-12.
How To Read This Page
We make Nexa. It is one of the two options compared here, so read this with that in mind. We have tried to make Toggl Track's case the way we would want ours made — their strengths above are their own published feature list, not our summary of it.
The prices are Toggl Track's published list prices, checked on the date shown in the sources below. Plans change; check theirs before you decide.
No customer quotes appear on this page because we do not have any from ux designers we can verify. For user testimony, read the independent reviews — Toggl Track on G2 and on Capterra — where the reviewers are not selling you anything.
Check the price yourself:Toggl Track's own pricing page is the source for every figure above, read on the date shown in the sources section below.
We are not neutral about subscriptions, and that is the argument, not a hidden assumption: software you pay for once is cheaper over three years than software you rent, unless you need something only the rented one does.
How we put this guide together
We build an ux designer's guide the same way every time, and we'd rather you trust it than take it on faith. Nexa is our product, so the test we hold ourselves to is simple: a tool only "wins" a job here when it genuinely does that job better for an ux designer — and where something free, open-source, or buy-once does it better, we say so and link you to it. Where Nexa falls short (payroll is the honest example), we name the alternative outright.
Where the numbers come from
Vendor pricingFreshBooks $516/yr, HoneyBook $432/yr, Toggl Track $144/yr, Harvest $132/yr — taken from each company's published plans, last verified September 2026. Pricing moves; each name above links straight to that vendor’s own pricing page so you can confirm it before you decide.
Income contextThe $65,000 median we cite for the typical ux designer is occupational median annual pay from the U.S. Bureau of Labor Statistics (Occupational Employment & Wage Statistics), compiled April 2026. We use it only to show software spend as a share of real income — your own numbers will differ.
The field's own bodiesWe anchor what ux designers actually need to the people who set the standards — AIGA. We don't speak for them; we point you to them so you can weigh this guide against the profession's own.
Three-year mathMulti-year totals are today's list price multiplied by the number of years. No price rise is projected, so the figure can be checked against the vendor's own pricing page; if they raise it, the real cost is higher.
Found something out of date? Prices change and we don't catch every move the day it happens. This guide is published and maintained by the Nexa team; if a figure here is wrong, tell us and we'll fix it — getting it right matters more to us than the sale.
FAQ
Is Nexa really a Toggl Track replacement?
For solo ux designers and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Toggl Track may be better if you have a large team (10+) or need enterprise-specific features.
What does Toggl Track do that Nexa doesn't?
Toggl Track has features like Simple time tracking and Desktop and mobile apps that some businesses rely on. For most solo ux designers, these aren't dealbreakers.
How fast does Nexa pay for itself?
At $12/month, Nexa pays for itself in 23.3 months. After that: $144 saved every year.
Can I pay in installments?
Yes. Nexa is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.