Vagaro vs Helix
The Real Comparison for Spray Tan Technicians

Vagaro
$50/mo ($600/yr)
VS
Helix
$279 once — own forever
or 3 payments of $99
Break even: 5.6 months. Save $1,734 over 3 years.
"I compared Vagaro and Helix side by side. The math wasn't even close. $2,013 over 3 years vs $279 once. Switched and never looked back."
— Spray tan tech, Helix customer

The verdict for spray tan technicians: Vagaro is solid software, but at $50/month it costs $2,013 over 3 years. Helix does most of what Vagaro does for $279 once. For solo spray tan technicians and small teams, Helix is the better deal.

Choose Helix if:

  • You're done paying monthly forever
  • You're a solo operator or small team (1-5)
  • You need scheduler, Connect CRM, Invoicing in one purchase in one tool
  • You're tired of price increases
  • You want to own your tools like you own your equipment

Choose Vagaro if:

  • You have a large team (10+) needing enterprise features
  • You're deeply invested in Vagaro's specific workflow
  • You need a feature Helix doesn't have yet

What Vagaro Actually Costs Spray Tan Technicians

The 3-Year Damage

Year 1$600
Year 2 (+11.4% inflation)$668
Year 3$745
Total lost to Vagaro$2,013

Helix: $279. Once. You keep $1,734. And you own it — no more "we're updating our pricing" emails.

Your Vagaro subscription has cost you $0.00 since you opened this page.

Feature-by-Feature

FeatureVagaroHelix
Invoicing✓✓
Scheduling✗✓
CRM✗✓
Time Tracking✗✓
Full Accounting✗✓ (SIMPL)
Task Management✗✓
Price$50/mo$279 once
or 3 × $99
3-Year Total$2,013$279
You own it?No — stop paying, lose accessYes — forever
"The feature comparison convinced me. Helix does 90% of what Vagaro does — for 10% of the 3-year cost. And I actually own it."
— Spray tan tech

Calculate Your Full Stack

Vagaro plus whatever else you're paying for:

Email yourself this comparison?

Switching from Vagaro

1
Export your data — Go to Reports → export client list, appointment history, and sales data to CSV.
2
Set up Helix — 15-minute setup. Import your client list and set up your service categories.
3
Parallel run — Run both for 2 weeks. Update your booking link to Helix. Notify existing clients.
4
Cancel Vagaro — Cancel subscription. Redirect old booking URLs to your new Helix page.
✓ 30-day money-back guarantee. Zero risk.
Spray Tan Technicians are switching from Vagaro every week.

The math doesn't lie.

What This Means for Spray Tan Technicians

You're driving to your third mobile tan of the day. Client #2 wanted a darker shade than last time but you can't remember what you used — it's written on a Post-It somewhere. Your 4pm just cancelled via text when you're already halfway there with your tent and supplies loaded. You've collected payment from two clients via Venmo and one through Vagaro — three payment methods, zero unified record. Vagaro costs $25/month for a business that makes $30K/year. That's 1% of your gross just on booking software.

Spray Tan Technicians deal with unique challenges that generic software was not built for: Seasonal demand spikes around prom, weddings, and summer. Managing mobile appointments at clients' homes. Tracking solution usage and costs per tan. No-shows when you've already set up the tent and traveled. Vagaro charges $50/month on top of these daily realities. The median spray tan tech earns $30,000/year — $600/year in software subscriptions is a significant percentage of that income, paid every year, forever.

Helix is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for spray tan technicians. You own it like you own your HVLP spray gun and turbine.

FAQ

Is Helix really a Vagaro replacement?

For solo spray tan technicians and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Vagaro may be better if you have a large team (10+) or need enterprise-specific features.

What does Vagaro do that Helix doesn't?

Vagaro has features like Affordable for salon/spa industry and Online booking marketplace that some businesses rely on. For most solo spray tan technicians, these aren't dealbreakers.

How fast does Helix pay for itself?

At $50/month, Helix pays for itself in 5.6 months. After that: $600 saved every year.

Can I pay in installments?

Yes. Helix is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

"$2,013 over 3 years to Vagaro. Or $279 once for Helix. I own my tools now. No more renting software."
— Spray tan tech, Helix owner

$2,013 Over 3 Years. Or $279 Once (or 3 × $99).

Own your tools. Stop renting your software.

Get Helix — $279 Once
or 3 payments of $99
✓ 30-day money-back — save $500 or full refund

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