Why is Toggl bad for virtual assistants?

Toggl costs $18/month ($216/year). Free tier limited to 5 users. Per-user pricing adds up for teams. Toggl lacks Invoicing and Scheduling. Helix is $279 once with invoicing, scheduling, CRM, and accounting included.

What is the best alternative to Toggl for virtual assistants?

Helix is a $279 one-time purchase that replaces Toggl for virtual assistants. Break even in 15.5 months. Save $446 over 3 years. 30-day money-back guarantee.

Toggl Fails Virtual Assistants

Toggl costs $18/month ($216/year). Here's why virtual assistants are leaving.

Quick Answer: Toggl costs virtual assistants $216/year ($725 over 3 years with inflation). Free tier limited to 5 users Toggl lacks Invoicing and Scheduling. Helix is $279 once — or $99 today and two more payments — with invoicing, scheduling, CRM, time tracking, and accounting included. Break even in 15.5 months. 30-day money-back guarantee.

The Damage

Toggl monthly$18/mo

Annual drain$216/yr

Year 2 (11.4% SaaS inflation)$241

Year 3$268

3-year total$725

5-year total$1,357

That's $725 gone in 3 years. And you don't own anything. Stop paying, lose access.

Your Toggl subscription has cost you $0.00 since you opened this page.

That's 12 hours of a virtual assistant's work every year — just to pay for Toggl.

What Virtual Assistants Say About Toggl

"$10/month for a timer. When you're billing at $25/hour, that's almost half an hour of work per month just for the timer app."

— Common complaint from virtual assistants using Toggl

A Day in the Life of a Virtual assistant Using Toggl

You support 7 clients today. Client A needs travel booking, Client B needs their inbox managed, Client C wants you to research vendors for their event. You switch between tasks every 30 minutes and your Toggl timer is on the wrong client again. Client D's invoice is 21 days late and they haven't responded to your follow-up. You're paying $10/month for Toggl and $17/month for FreshBooks — $324/year — and you bill at $25/hour. That's 13 hours of work just to pay for software.

Now add $18/month to Toggl on top of that. At median virtual assistant earnings ($38,000/year), that is 12 hours of work annually — just for software that does not solve half these problems.

Why Virtual Assistants Leave Toggl

✗Free tier limited to 5 users

✗Per-user pricing adds up for teams

✗Only does time tracking

✗Need separate invoicing tool

✗Limited project management

What Toggl Doesn't Have

Virtual Assistants need these. Toggl doesn't include them — you'd pay for another subscription.

✗Invoicing — not included, you'd need another tool

✗Scheduling — not included, you'd need another tool

✗CRM — not included, you'd need another tool

✗Financial suite — not included, you'd need another tool

✗Task management — not included, you'd need another tool

Helix includes all of this for $279 once.

Your Full Stack Cost

Toggl is just one piece. What else are you losing money on?

Switching Takes 1-2 Days

Most virtual assistants are fully switched before the weekend.

Export your data

Go to Reports → Detailed → Export as CSV. Download your full time entry history.

Set up Helix

10-minute setup. Import your project and client structure.

Start tracking in Helix

Use Helix time tracker for new entries. Import historical data if needed.

Cancel Toggl

Cancel subscription. Download a final export for your records.

The Exit

Here's the math: Toggl at $18/month costs $216 in year one, $241 in year two (11.4% SaaS inflation), and $268 in year three. That's $725 gone in 3 years — and you don't own anything. Stop paying, lose access to your data, your clients, your history. Everything.

Helix is $279 once. Invoicing, scheduling, CRM, accounting, time tracking — all connected, all offline-capable, all yours. You break even in 15.5 months. After that, Toggl users keep paying $18 every month while you keep $446 over 3 years. The 30-day money-back guarantee means zero risk: if Helix doesn't work for your virtual assistant business, full refund.

FAQ

Can Helix really replace Toggl for virtual assistants?

For solo virtual assistants and small teams (1-5 people), yes. Helix includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. Toggl lacks Invoicing and Scheduling — Helix includes both. Toggl may be better if you have a large team (10+) or need enterprise-specific features.

How hard is it to switch from Toggl?

Four steps: export your data, set up helix, start tracking in helix, cancel toggl. Most virtual assistants are fully switched in 1-2 days. You can run both in parallel until you're confident — cancel Toggl only when you're ready.

What happens to my Toggl data?

Export everything before canceling. Helix imports client lists, invoices, and expenses from CSV. Your data stays yours — unlike Toggl, where losing access means losing everything.

Is $279 a lot for a virtual assistant?

The median virtual assistant earns $38,000/year. Toggl at $216/year represents 12 hours of work annually — just for software. Helix at $279 once is 0.7% of annual income, paid one time. After that, it's free forever.

Own Your Tools. Stop Renting.

Toggl is a subscription — you pay every month, the price goes up every year, and if you stop paying, you lose access to everything. Your client list, your invoices, your financial history. Gone. That is not ownership. That is renting your own business data.

Helix is $279 once — or $99 today and two more payments. Your data lives on your device. Everything is integrated: scheduling connects to CRM, jobs auto-generate invoices, time tracking feeds your accounting. No Zapier. No copying between apps. One purchase, own it forever. 30-day money-back guarantee means zero risk.

Switch from Toggl →

Full comparison, break-even math, and 30-day money-back guarantee.

Pricing verified March 2026. SaaS inflation rate: 11.4% YoY.