TherapyNotes costs $59/month ($708/year). Helix is $279 once.
Here is everything you need to make the switch.
TherapyNotes at $59/month costs $2,376 over 3 years with SaaS inflation. Helix is $279 once — you save $2,097 over that period. The migration takes 1-2 days. You can run both in parallel until you are confident. 30-day money-back guarantee means zero risk. One-time $299 vs $708+/year
TherapyNotes currently charges $59/month. SaaS prices increase an average of 11.4% annually — five times general inflation. Here is what your TherapyNotes subscription actually costs over time:
Every year you stay on TherapyNotes, the gap widens. The break-even point is 5 months. After that, TherapyNotes users keep paying while you keep $708+ per year.
Price is not the only issue. TherapyNotes users consistently report these problems:
Most TherapyNotes users complete the switch in 1-2 days. Here is the exact process:
Settings > Data Export. Download as CSV.
15-minute setup. Import clients and data.
Run both 1-2 weeks to verify.
Cancel before next billing cycle.
30-day money-back guarantee. Break even in 5 months.
For solo operators and small teams (1-5), yes. Helix includes invoicing, scheduling, CRM, time tracking, task management, and full accounting. TherapyNotes may be better for large teams (10+) or enterprises needing specific integrations.
Export everything before canceling. TherapyNotes provides CSV exports for most data. Import into Helix in about 15 minutes. Your data is yours — take it with you.
Most users switch in 1-2 days. The export/import takes about an hour. Then run both tools in parallel for 1-2 weeks to verify. Cancel TherapyNotes when you are ready.
30-day money-back guarantee. Full refund, no questions. You lose nothing by trying.
Pricing verified March 2026.