Clients ghosting sessions, income that disappears in summer, and spreadsheets pretending to be a business.
Join fitness professionals who ditched their SaaS stack for $279 once.
Client texts "can't make it" 10 minutes before their session. That hour is gone — and so is the $75 you were counting on.
January is packed. June is a ghost town. You can't plan your life around income that swings 50% month to month.
"How many sessions do I have left?" You check a spreadsheet, a text thread, and your memory. None of them agree.
Goals in a notes app, payments in Square, schedule in Calendly, progress photos in your camera roll. Nothing is connected.
Your typical tools are pre-selected. Add or remove to see your real cost.
Clients buy 10 sessions, Helix tracks every one. They can see their remaining sessions. You never have to guess or dig through spreadsheets.
24-hour and 1-hour reminders sent automatically. No-show rate drops 40-60%. And if they still ghost, your cancellation policy is enforced.
See what's coming based on booked sessions, active packages, and renewal dates. Plan for slow months before they hit — not after.
Helix is $279 once — about 0.8% of median income. Pay it once, keep the other 4.2% forever.
Source: Bureau of Labor Statistics, May 2024
Personal trainers typically need scheduling software, payment processing, session package tracking, and basic accounting. Most end up using 3 separate apps (Calendly, Square, QuickBooks) at $67/month combined. Helix replaces all of these with a single $279 one-time purchase.
Set a clear no-show policy — typically a 24-hour cancellation window, and no-shows are charged the full session rate or deducted from their package. Automated reminders 24 hours and 1 hour before sessions reduce no-shows by 40-60%. Helix sends these automatically.
Rates vary by location, experience, and setting. National averages: $40-80/session at a gym, $60-120/session independent, $80-150+/session for specialized training (sports performance, rehab). Offer package discounts (10-20% off for 10+ sessions) to improve client retention and cash flow.
Legally, requirements vary by state — most don't require certification. Practically, you need one. Gyms won't hire you without it, and clients expect it. Top certifications: NASM, ACE, NSCA, ACSM. Most require a CPR/AED certification and cost $400-700. You'll also need liability insurance ($200-400/year).
Gym-based training provides a built-in client pipeline and equipment access, but you'll split revenue (typically 40-60% to the gym). Independent training means keeping 100% but handling your own space, equipment, and client acquisition. Many trainers start at a gym to build a client base, then go independent once they have 15-20 loyal clients.
No monthly fees. No app juggling. Everything connected.
Get Helix Watch the DemoGet a personalized business plan, certification guidance, and a 90-day action plan — built by AI, tailored to personal trainers in your market.