Calendly charges $12–$20/user/month. Acuity charges $20–$34/month. Helix Scheduler connects to your CRM, invoicing, and payment collection — $279 once. Deposits at booking. No monthly fees.
Bottom line: Calendly Standard costs $144/yr per user. Acuity Growing is $408/yr. Neither includes invoicing, CRM, or accounting — you'll need those separately. Helix is $279 once for scheduling + CRM + invoicing + accounting + deposit collection at booking. Over 2 years, Calendly alone costs $288. Helix costs $279 and does everything.
Compare scheduling tools by cost over time.
Pricing verified March 2026.
Calendly is the scheduling default. Clean booking links, calendar sync, automated reminders. But it's scheduling-only. No invoicing, no CRM, no deposit collection without third-party integrations. And it's per-user pricing.
Acuity (owned by Squarespace) is stronger than Calendly for service businesses — payment collection, intake forms, packages. But $240-$408/yr for scheduling alone is steep when you still need invoicing, CRM, and accounting.
Setmore has a free tier with basic scheduling. Premium adds payment processing and custom branding. Good value if scheduling is all you need. But you'll need separate tools for invoicing, CRM, and accounting.
Helix Scheduler is built into the business suite. Client books an appointment, pays a deposit, gets automatic reminders — and the appointment is linked to their CRM record, past invoices, and notes. When the job is done, one click generates the invoice. No separate tools.
| Tool (Scheduling only) | Year 1 | Year 3 | Year 5 |
|---|---|---|---|
| Acuity Growing | $408 | $1,224 | $2,040 |
| Calendly Teams | $240 | $720 | $1,200 |
| Calendly Standard | $144 | $432 | $720 |
| Setmore Premium | $144 | $432 | $720 |
| Helix (scheduling + everything) | $279 | $279 | $279 |
Calendly Standard: $12/user/mo ($144/yr per user). Teams: $20/user/mo ($240/yr per user). Even for one user, that's $144-$240/yr for scheduling alone. Helix is $279 once for scheduling + CRM + invoicing + accounting.
Yes. Helix scheduling includes deposit collection at booking time. Clients pay upfront, reducing no-shows and securing your time. Calendly requires third-party integrations for payments.
Calendly and Setmore have free tiers with limited features. For full scheduling connected to CRM, invoicing, and deposits with no monthly fee, Helix is $279 once.
Yes. Automated email reminders, customizable using your email templates. Auto-populated with client name, appointment details, and notes. Reduces no-shows without a separate service.
For service-based solopreneurs, yes. Helix handles booking, reminders, and deposits connected to your CRM and invoicing. Calendly is better for teams with complex routing rules and enterprise integrations.
Appointment booking with deposits, connected to your CRM and invoicing. $279 once.
Calculate Your Savings· Data sourced from official pricing pages