Harvest vs Helix
The Real Comparison for Virtual Assistants

Harvest
$13/mo ($156/yr)
VS
Helix
$279 once — own forever
or 3 payments of $99
Break even: 21.5 months. Save $244 over 3 years.
"I compared Harvest and Helix side by side. The math wasn't even close. $523 over 3 years vs $279 once. Switched and never looked back."
— Virtual assistant, Helix customer

The verdict for virtual assistants: Harvest is solid software, but at $13/month it costs $523 over 3 years. Helix does most of what Harvest does for $279 once. For solo virtual assistants and small teams, Helix is the better deal.

Choose Helix if:

  • You're done paying monthly forever
  • You're a solo operator or small team (1-5)
  • You need time-tracker, Invoicing, Connect CRM in one purchase in one tool
  • You're tired of price increases
  • You want to own your tools like you own your equipment

Choose Harvest if:

  • You have a large team (10+) needing enterprise features
  • You're deeply invested in Harvest's specific workflow
  • You need a feature Helix doesn't have yet

What Harvest Actually Costs Virtual Assistants

The 3-Year Damage

Year 1$156
Year 2 (+11.4% inflation)$174
Year 3$194
Total lost to Harvest$523

Helix: $279. Once. You keep $244. And you own it — no more "we're updating our pricing" emails.

Your Harvest subscription has cost you $0.00 since you opened this page.

Feature-by-Feature

FeatureHarvestHelix
Invoicing✓✓
Scheduling✗✓
CRM✗✓
Time Tracking✗✓
Full Accounting✗✓ (SIMPL)
Task Management✗✓
Price$13/mo$279 once
or 3 × $99
3-Year Total$523$279
You own it?No — stop paying, lose accessYes — forever
"The feature comparison convinced me. Helix does 90% of what Harvest does — for 10% of the 3-year cost. And I actually own it."
— Virtual assistant

Calculate Your Full Stack

Harvest plus whatever else you're paying for:

Email yourself this comparison?

Switching from Harvest

1
Export your data — Go to Settings → Manage → Export. Download time entries, invoices, and expenses.
2
Set up Helix — 10-minute setup. Import your client list and project structure.
3
Start tracking in Helix — Begin using Helix time tracker. Import historical time data if needed.
4
Cancel Harvest — Cancel subscription. Download a final export for your records.
✓ 30-day money-back guarantee. Zero risk.
Virtual Assistants are switching from Harvest every week.

The math doesn't lie.

What This Means for Virtual Assistants

You support 7 clients today. Client A needs travel booking, Client B needs their inbox managed, Client C wants you to research vendors for their event. You switch between tasks every 30 minutes and your Toggl timer is on the wrong client again. Client D's invoice is 21 days late and they haven't responded to your follow-up. You're paying $10/month for Toggl and $17/month for FreshBooks — $324/year — and you bill at $25/hour. That's 13 hours of work just to pay for software.

Virtual Assistants deal with unique challenges that generic software was not built for: Tracking hours across 5-10 clients billing at different hourly rates. Clients expecting 'always available' response times. Scope creep when 'admin support' expands to social media, bookkeeping, and personal errands. Late payments from clients who see VA work as low-priority. Harvest charges $13/month on top of these daily realities. The median virtual assistant earns $38,000/year — $156/year in software subscriptions is a significant percentage of that income, paid every year, forever.

Helix is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for virtual assistants. You own it like you own your Home office setup (desk, chair, dual monitors).

FAQ

Is Helix really a Harvest replacement?

For solo virtual assistants and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Harvest may be better if you have a large team (10+) or need enterprise-specific features.

What does Harvest do that Helix doesn't?

Harvest has features like Clean, simple interface and Automatic invoice generation from time that some businesses rely on. For most solo virtual assistants, these aren't dealbreakers.

How fast does Helix pay for itself?

At $13/month, Helix pays for itself in 21.5 months. After that: $156 saved every year.

Can I pay in installments?

Yes. Helix is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

"$523 over 3 years to Harvest. Or $279 once for Helix. I own my tools now. No more renting software."
— Virtual assistant, Helix owner

$523 Over 3 Years. Or $279 Once (or 3 × $99).

Own your tools. Stop renting your software.

Get Helix — $279 Once
or 3 payments of $99
✓ 30-day money-back — save $500 or full refund

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