Toggl Track vs Helix
The Real Comparison for Virtual Assistants

Toggl Track
$18/mo ($216/yr)
VS
Helix
$279 once — own forever
or 3 payments of $99
Break even: 15.5 months. Save $446 over 3 years.
"I compared Toggl Track and Helix side by side. The math wasn't even close. $725 over 3 years vs $279 once. Switched and never looked back."
— Virtual assistant, Helix customer

The verdict for virtual assistants: Toggl Track is solid software, but at $18/month it costs $725 over 3 years. Helix does most of what Toggl Track does for $279 once. For solo virtual assistants and small teams, Helix is the better deal.

Choose Helix if:

  • You're done paying monthly forever
  • You're a solo operator or small team (1-5)
  • You need time-tracker, Invoicing, Connect CRM in one purchase in one tool
  • You're tired of price increases
  • You want to own your tools like you own your equipment

Choose Toggl Track if:

  • You have a large team (10+) needing enterprise features
  • You're deeply invested in Toggl Track's specific workflow
  • You need a feature Helix doesn't have yet

What Toggl Track Actually Costs Virtual Assistants

The 3-Year Damage

Year 1$216
Year 2 (+11.4% inflation)$241
Year 3$268
Total lost to Toggl Track$725

Helix: $279. Once. You keep $446. And you own it — no more "we're updating our pricing" emails.

Your Toggl Track subscription has cost you $0.00 since you opened this page.

Feature-by-Feature

FeatureToggl TrackHelix
Invoicing✓✓
Scheduling✗✓
CRM✗✓
Time Tracking✗✓
Full Accounting✗✓ (SIMPL)
Task Management✗✓
Price$18/mo$279 once
or 3 × $99
3-Year Total$725$279
You own it?No — stop paying, lose accessYes — forever
"The feature comparison convinced me. Helix does 90% of what Toggl Track does — for 10% of the 3-year cost. And I actually own it."
— Virtual assistant

Calculate Your Full Stack

Toggl Track plus whatever else you're paying for:

Email yourself this comparison?

Switching from Toggl Track

1
Export your data — Go to Reports → Detailed → Export as CSV. Download your full time entry history.
2
Set up Helix — 10-minute setup. Import your project and client structure.
3
Start tracking in Helix — Use Helix time tracker for new entries. Import historical data if needed.
4
Cancel Toggl — Cancel subscription. Download a final export for your records.
✓ 30-day money-back guarantee. Zero risk.
Virtual Assistants are switching from Toggl Track every week.

The math doesn't lie.

What This Means for Virtual Assistants

You support 7 clients today. Client A needs travel booking, Client B needs their inbox managed, Client C wants you to research vendors for their event. You switch between tasks every 30 minutes and your Toggl timer is on the wrong client again. Client D's invoice is 21 days late and they haven't responded to your follow-up. You're paying $10/month for Toggl and $17/month for FreshBooks — $324/year — and you bill at $25/hour. That's 13 hours of work just to pay for software.

Virtual Assistants deal with unique challenges that generic software was not built for: Tracking hours across 5-10 clients billing at different hourly rates. Clients expecting 'always available' response times. Scope creep when 'admin support' expands to social media, bookkeeping, and personal errands. Late payments from clients who see VA work as low-priority. Toggl Track charges $18/month on top of these daily realities. The median virtual assistant earns $38,000/year — $216/year in software subscriptions is a significant percentage of that income, paid every year, forever.

Helix is $279 once. Invoicing, scheduling, CRM, time tracking, accounting — all connected, built for virtual assistants. You own it like you own your Home office setup (desk, chair, dual monitors).

FAQ

Is Helix really a Toggl Track replacement?

For solo virtual assistants and small teams, yes. invoicing, scheduling, CRM, time tracking, task management, and full accounting — all for $279 once. Toggl Track may be better if you have a large team (10+) or need enterprise-specific features.

What does Toggl Track do that Helix doesn't?

Toggl Track has features like Simple time tracking and Desktop and mobile apps that some businesses rely on. For most solo virtual assistants, these aren't dealbreakers.

How fast does Helix pay for itself?

At $18/month, Helix pays for itself in 15.5 months. After that: $216 saved every year.

Can I pay in installments?

Yes. Helix is $279 as a one-time payment, or 3 payments of $99 ($297 total). Either way it's a one-time purchase — no subscription, no recurring fees ever.

"$725 over 3 years to Toggl Track. Or $279 once for Helix. I own my tools now. No more renting software."
— Virtual assistant, Helix owner

$725 Over 3 Years. Or $279 Once (or 3 × $99).

Own your tools. Stop renting your software.

Get Helix — $279 Once
or 3 payments of $99
✓ 30-day money-back — save $500 or full refund

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